In this article, we will walk you through the full
list of Microsoft Word Keyboard Shortcuts and function keys
that we think are worth knowing.
Even if you are well experienced in using Microsoft Word unless you use keyboard shortcuts your entire work would be full of tiresome.
Apart
from making your work on Microsoft Word easier and more efficient, using
keyboard shortcuts help you save valuable time as well.
Contents:
·
Most used Word keyboard shortcuts
·
Word keyboard shortcuts for the ribbon
·
Word keyboard shortcuts to work within the ribbon
·
Word keyboard shortcuts to navigate the document
·
Word keyboard shortcuts to preview and print documents
·
Word keyboard shortcuts to select text and graphics
·
Word keyboard shortcuts to extend a selection
·
Word keyboard shortcuts to edit text and graphics
·
Word keyboard shortcuts to align and format paragraphs
·
Word keyboard shortcuts to format characters
·
Word keyboard shortcuts to manage text formatting
·
Word keyboard shortcuts to insert special characters
·
Word keyboard shortcuts to work with web content
·
Word keyboard shortcuts to move around in a table
·
Word keyboard shortcuts to select table
content
·
Word keyboard shortcuts to insert paragraphs and tab
characters in a table
·
Word keyboard shortcuts to review a document
·
Word keyboard shortcuts to work with references,
citations, and indexing
·
Word keyboard shortcuts to perform a mail merge
·
Word keyboard shortcuts to work with fields
·
Word keyboard shortcuts to set the proofing language
·
Word keyboard shortcuts to insert international
characters
·
Word keyboard shortcuts to use input method editors
for East Asian languages
·
Word keyboard shortcuts to switch the document view
·
Word keyboard shortcuts to outline a document
·
Word keyboard shortcuts to move through the document
in reading mode
·
Word keyboard shortcuts to use function key shortcuts
Let us get started.
1. Most Used Microsoft Word Keyboard Shortcuts
Ctrl + O
·
MS Word keyboard shortcut to open a document
Ctrl
+ N
·
Microsoft
Word keyboard shortcut to create a new document
Ctrl
+ S
·
MS Word keyboard shortcut to save a document
Ctrl
+ W
·
Microsoft
Word keyboard shortcut to close a document
Ctrl
+ X
·
MS
Word keyboard shortcut to
cut the selected text to the clipboard
Ctrl
+ C
·
Microsoft
Word keyboard shortcut to copy the selected
text to the clipboard
Ctrl
+ V
·
MS Word keyboard shortcut to paste the contents of the clipboard
Ctrl
+ A
·
Microsoft
Word keyboard shortcut to select all contents of a
document
Ctrl
+ B
·
MS
Word keyboard shortcut to make a text bold
Ctrl
+ I
·
Microsoft
Word keyboard shortcut to italicize a text
Ctrl
+ U
·
MS
Word keyboard shortcut to underline a text
Ctrl
+ [
·
Microsoft
Word keyboard shortcut to decrease the font size of a text by 1 point
Ctrl
+ ]
·
MS
Word keyboard shortcut to increase the font size of a text by 1 point
Ctrl
+ E
·
Microsoft
Word keyboard shortcut to center the text on the page
Ctrl
+ L
·
MS
Word keyboard shortcut to align the text to the left margin
Ctrl
+ R
·
Microsoft
Word keyboard shortcut to align the text to the right margin
Ctrl
+ J
·
MS
Word keyboard shortcut to distribute the text evenly between the left and right
margins
Esc
·
Microsoft
Word keyboard shortcut to cancel a command
Ctrl
+ Z
·
MS
Word keyboard shortcut to undo the previous action
Ctrl
+ Y
·
Microsoft
Word keyboard shortcut to redo the previous action
Alt
+ W, then press Q. Finally, use the tab in the Zoom dialog box to adjust the
value.
·
MS
Word keyboard shortcut to adjust the zoom magnification (zoom in and zoom out)
Ctrl
+ Alt + S
·
Microsoft
Word keyboard shortcut to split the document window
Alt
+ Shift + C Or Ctrl
+ Alt + S
· MS Word keyboard shortcut to remove the document window split
2. Microsoft Word Keyboard Shortcuts for The Ribbon
Alt
+ Q
·
MS
Word keyboard shortcut to open the tell me or the search field on the ribbon to
search for assistance or help content
Alt
+ F
·
Microsoft
Word keyboard shortcut to open the file page
Alt
+ H
·
MS
Word keyboard shortcut to open the home tab to use formatting for font &
paragraph, heading styles, use the find, replace, and select tool
Alt
+ N
·
Microsoft
Word keyboard shortcut to open the insert tab to insert pages, tables, pictures
and shapes, media, links, comments, header & footer, text boxes, or
symbols.
Alt
+ G
·
MS
Word keyboard shortcut to open the design tab to adjust themes, document
formatting, and page background.
Alt
+ P
·
Microsoft
Word keyboard shortcut to open the Layout tab to adjust page setup, paragraph
indentation & spacing.
Alt
+ S
·
MS
Word keyboard shortcut to open the references tab to add a table of contents,
footnotes, citations, bibliography, captions, index, or table of
authorities
Alt
+ M
·
Microsoft
Word keyboard shortcut to open the mailings tab to work with envelopes, labels,
and mail merge
Alt
+ R
·
MS
Word keyboard shortcut to open the review tab to check spelling & grammar,
set proofing languages, translate a document, add & manage comments, compare
documents, and track & review changes to the document
Alt
+ W
·
Microsoft
Word keyboard shortcut to open the view tab to choose a document view mode
(read mode, web layout, outline, or draft), adjust zoom, show ruler, gridlines, and navigation pane. You can also set the zoom magnification and manage multiple
document windows.
3. Microsoft Word Keyboard Shortcuts to Work Within the Ribbon
Alt
or F10
·
Word
keyboard shortcut to activate tabs on the ribbon.
Tab
key or Shift + Tab
·
MS
Word keyboard shortcut to move between the commands on the ribbon
Ctrl
+ Left arrow key or Ctrl
+ Right arrow key
·
Word
keyboard shortcut to move between command groups on the ribbon
Arrow
keys
·
Microsoft
Word keyboard shortcut to move between the tabs on the ribbon
Spacebar
or Enter
·
Word
keyboard shortcut to activate the selected command or tab
Down
arrow key
·
Microsoft
Word keyboard shortcut to open the list in the selected command
Alt
+ Down arrow key
·
Word
keyboard shortcut to open the menu in the selected button
Down
arrow key
·
Microsoft
Word keyboard shortcut to move to the next command when a menu or submenu is
opened
Up
arrow key
·
MS
Word keyboard shortcut to move to the previous command when a menu or submenu is
opened
Ctrl
+ F1
·
Microsoft
Word keyboard shortcut to expand the ribbon. Double pressing Ctrl + F1
collapses the Ribbon
Shift
+ F10 Or right-click on the document
·
Word
keyboard shortcut to open the context menu
Left
arrow key
·
Microsoft
Word keyboard shortcut to move to the submenu when the main menu is opened
Right
arrow key
·
Word
keyboard shortcut to return to the main menu when a submenu main is opened
4. Microsoft Word Keyboard Shortcuts to Navigate the Document
Ctrl
+ Left arrow key
·
MS
Word keyboard shortcut to move the cursor one word to the left
Ctrl
+ Right arrow key
·
Microsoft
Word keyboard shortcut to move the cursor one word to the right
Ctrl
+ Up arrow key
·
Word
keyboard shortcut to move the cursor up by one paragraph
Ctrl
+ Down arrow key
·
Microsoft
Word keyboard shortcut to move the cursor down by one paragraph
End
·
MS
Word keyboard shortcut to move the cursor to the end of the current line
Home
·
Microsoft
Word keyboard shortcut to move the cursor to the beginning of the current line
Ctrl
+ Alt + Page up
·
Word
keyboard shortcut to move the cursor to the top of the screen
Ctrl
+ Alt + Page down
·
Microsoft
Word keyboard shortcut to move the cursor to the bottom of the screen
Page
up
·
Word
keyboard shortcut to move the cursor by scrolling the document view up by one
screen
Page
down
·
Microsoft
Word keyboard shortcut to move the cursor by scrolling the document view down
by one screen
Ctrl
+ Page down
·
Word
keyboard shortcut to move the cursor to the top of the next page
Ctrl
+ Page up
·
Microsoft
Word keyboard shortcut to move the cursor to the top of the previous page
Ctrl
+ End
·
MS
Word keyboard shortcut to move the cursor to the end of the document
Ctrl
+ Home
·
Microsoft
Word keyboard shortcut to move the cursor to the beginning of the document
Shift
+ F5
·
Word
keyboard shortcut to move the cursor to the location of the previous change
Shift
+ F5, immediately after opening the document.
·
Microsoft
Word keyboard shortcut to move the cursor to the location of the last change
made before the document was last closed
Ctrl
+ F
·
Word
keyboard shortcut to open the Navigation task pane.
Ctrl
+ G
·
Microsoft
Word keyboard shortcut to open the Go To dialog box to navigate to a specific
page, section, line, bookmark, footnote, endnote, field, equation, object,
heading, table, comment, or graphic
Ctrl
+ Alt + Z
·
MS
Word keyboard shortcut to cycle through the locations of the four previous changes
made to the document
5. Microsoft Word Keyboard Shortcuts to Preview and Print Documents
Ctrl
+ P
·
Word
keyboard shortcut to Print the document
Ctrl
+ Alt + I
·
Microsoft
Word keyboard shortcut to open print preview
Arrow
keys
·
Word
keyboard shortcut to move around the preview pages in reading mode
Page
up or Page down
·
Microsoft
Word keyboard shortcut to move by one preview page in reading mode
Ctrl
+ Home
·
MS
Word keyboard shortcut to move to the first preview page in reading mode
Ctrl
+ End
·
Microsoft
Word keyboard shortcut to move to the last preview page in reading mode
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6.
Microsoft
Word keyboard shortcuts to Select Text and Graphics
Ctrl
+ A
·
Microsoft
Word keyboard shortcut to select all content in the entire document
Shift
+ Left Arrow keys
·
Word
keyboard shortcut to select content to the left side of the current cursor
position
Shift
+ Right Arrow keys
·
Microsoft
Word keyboard shortcut to select content to the right side of the current
cursor position
Ctrl
+ Shift + Left arrow key
·
Word
keyboard shortcut to select words to the left side of the current position of
the cursor
Ctrl
+ Shift + Right arrow key
·
Microsoft
Word keyboard shortcut to select words to the right side of the current
position of the cursor
Shift
+ Home
·
MS
Word keyboard shortcut to select content from the current position of the
cursor to the beginning of the current line
Shift
+ End
·
Microsoft
Word keyboard shortcut to select content from the current position of the
cursor to the end of the current line
Ctrl
+ Shift + Up arrow key
·
Word
keyboard shortcut to select content from the current position of the cursor to
the beginning of the current paragraph
Ctrl
+ Shift + Down arrow key
·
Microsoft
Word keyboard shortcut to select content from the current position of the
cursor to the end of the current paragraph
Shift
+ Page up
·
MS
Word keyboard shortcut to select content from the current position of the
cursor to the top of the screen
Shift
+ Page down
·
Microsoft
word keyboard shortcut to select content from the current position of the
cursor to the bottom of the screen
Ctrl
+ Shift + Home
·
Word
keyboard shortcut to select content from the current position of the cursor to
the beginning of the document
Ctrl
+ Shift + End
·
Microsoft
Word keyboard shortcut to select content from the current position of the
cursor to the end of the document
Ctrl
+ Alt + Shift + Page down
·
MS
Word keyboard shortcut to select content from the current position of the
cursor to the bottom of the window
7. Microsoft Word Keyboard Shortcuts to Extend a Selection
F8
·
Word
keyboard shortcut to extend the current selection. In the extend selection
mode, clicking a certain position in the document extends the current selection
to that position.
F8
repeatedly
·
Microsoft
Word keyboard shortcut to extend the current selection to the entire word,
sentence, paragraph, section, and document.
Shift
+ F8
·
Word
keyboard shortcut to reduce the current selection
F8
then the Left arrow key
·
Microsoft
Word keyboard shortcut to select the nearest character to the left of the
current cursor position
F8
then the Right arrow key
·
Word
keyboard shortcut to select the nearest character to the right of the current
cursor position
Ctrl
+ Shift + F8, then arrow keys
·
Microsoft
Word keyboard shortcut to select a block of text
Esc
·
Word
keyboard shortcut to stop extending the selection
8. Microsoft Word Keyboard Shortcuts to Edit Text and Graphics
Ctrl
+ Backspace
·
Word
keyboard shortcut to delete one word to the left side of the current cursor
position
Ctrl
+ Delete
·
Microsoft
Word keyboard shortcut to delete one word to the right side of the current
cursor position
Alt
+ H then press F and O consecutively
·
MS
Word keyboard shortcut to open the clipboard task pane
Ctrl
+ X
·
Microsoft
Word keyboard shortcut to cut currently selected content to the clipboard
Ctrl
+ C
·
Word
keyboard shortcut to copy currently selected content to the clipboard
Ctrl
+ V
·
Microsoft
Word keyboard shortcut to paste the contents of the clipboard to the current
cursor position
F2
then move the cursor to the desired location and press Enter
·
Word
keyboard shortcut to move the selected content to the desired location
Shift
+ F2 then move the cursor to the desired location and press Enter
·
Microsoft
Word keyboard shortcut to copy the selected content to the desired location
Ctrl
+ F3
·
Word
keyboard shortcut to cut currently selected content to the Spike
Ctrl
+ Shift + F3
·
Microsoft
Word keyboard shortcut to paste the contents of the Spike to the current cursor
position
Ctrl
+ Shift + C
·
Word
keyboard shortcut to copy the selected formatting
Ctrl
+ Shift + V
·
Microsoft
Word keyboard shortcut to apply the selected formatting
Alt
+ Shift + R
·
Word
keyboard shortcut to copy the header or footer used in the previous section of
the document
Ctrl
+ H
·
Microsoft
Word keyboard shortcut to open the replace dialog box which helps to find &
replace text, specific formatting, or special items
Alt
+ N then double press J
·
MS
Word keyboard shortcut to open the Object dialog box and insert a file object
into your document
Alt
+ N then press M
·
Microsoft
Word keyboard shortcut to insert a SmartArt graphic
Alt
+ N then press W
·
Word
keyboard shortcut to insert a WordArt graphic
9. Microsoft Word Keyboard Shortcuts to Align and Format Paragraphs
Ctrl
+ E
·
Word
keyboard shortcut to center the paragraph on the page
Ctrl
+ J
·
Microsoft
Word keyboard shortcut to justify the paragraph i.e., to distribute the
contents of the paragraph evenly between the left and right margins
Ctrl
+ L
·
Word
keyboard shortcut to align the paragraph to the left margin
Ctrl
+ R
·
Microsoft
Word keyboard shortcut to align the paragraph to the right margin
Ctrl
+ M
·
MS
Word keyboard shortcut to apply indention to the paragraph
Ctrl
+ Shift + M Or Backspace
·
Microsoft
Word keyboard shortcut to remove a paragraph indentation
Ctrl
+ T
·
Word
keyboard shortcut to create a hanging indent
Ctrl
+ Shift + T
·
Microsoft
Word keyboard shortcut to remove a hanging indent
Ctrl
+ Q
·
Word
keyboard shortcut to remove paragraph formatting
Ctrl
+ 1
·
Microsoft
Word keyboard shortcut to apply single spacing to the paragraph
Ctrl
+ 2
·
Word
keyboard shortcut to apply double spacing to the paragraph
Ctrl
+ 5
·
Microsoft
Word keyboard shortcut to apply 15-line spacing to the paragraph
Ctrl
+ 0 (zero)
·
Word
keyboard shortcut to add or remove space before the paragraph
Ctrl
+ Alt + K
·
Microsoft
Word keyboard shortcut to enable AutoFormat
Ctrl
+ Shift + N
·
Word
keyboard shortcut to apply the Normal style
Ctrl
+ Alt + 1
·
Microsoft
Word keyboard shortcut to apply the Heading 1 style
Ctrl
+ Alt + 2
·
MS
Word keyboard shortcut to apply the Heading 2 style
Ctrl
+ Alt + 3
·
Microsoft
Word keyboard shortcut to apply the Heading 3 style
Ctrl
+ Shift + S
·
Word
keyboard shortcut to open the Apply Styles task pane
Ctrl
+ Alt + Shift + S
·
Microsoft
Word keyboard shortcut to open the Styles task pane
10. Microsoft Word keyboard shortcuts to Format Characters
Ctrl
+ D or Ctrl + Shift + F
·
Microsoft
Word keyboard shortcut to open the Font dialog box
Ctrl
+ Shift + >
·
Word
keyboard shortcut to increase the font size by 2 points
Ctrl
+ Shift + <
·
Microsoft
Word keyboard shortcut to decrease the font size by 2 points
Ctrl
+ ]
·
Word
keyboard shortcut to increase the font size by 1 point
Ctrl
+ [
·
Microsoft
Word keyboard shortcut to decrease the font size by 1 point
Shift
+ F3
·
Word
keyboard shortcut to make the text upper case, lower case, or title case
(capitalize each word)
Ctrl
+ Shift + A
·
Microsoft
Word keyboard shortcut to change selected text to upper case
Ctrl
+ Shift + H
·
MS
Word keyboard shortcut to hide selected text
Ctrl
+ B
·
Microsoft
Word keyboard shortcut to apply bold formatting
Ctrl
+ U
·
Word
keyboard shortcut to apply to underline formatting
Ctrl
+ Shift + W
·
Microsoft
Word keyboard shortcut to apply to underline formatting to the words only (not to
the spaces in between)
Ctrl
+ Shift + D
·
Word
keyboard shortcut to apply double-underlined formatting
Ctrl
+ I
·
Microsoft
Word keyboard shortcut to apply italics formatting
Ctrl
+ Shift + K
·
Word
keyboard shortcut to apply small caps formatting
Ctrl
+ Equal sign (=)
·
Microsoft
Word keyboard shortcut to apply subscript formatting
Ctrl
+ Shift + Plus sign (+)
·
Word
keyboard shortcut to apply superscript formatting
Ctrl
+ Spacebar
·
Microsoft
Word keyboard shortcut to remove manual character formatting
Ctrl
+ Shift + Q
·
Word
keyboard shortcut to change the selected text to the Symbol font
11. Microsoft Word Keyboard Shortcuts to Manage Text Formatting
Ctrl
+ Shift + 8(not
on the numeric keypad)
·
Word
keyboard shortcut to show all nonprinting characters
Shift
+ F1
· Microsoft Word keyboard shortcut to open the Reveal Formatting task pane
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12. Microsoft Word keyboard shortcuts to Insert Special Characters
Shift
+ Enter
·
Microsoft
Word keyboard shortcut to insert a line break
Ctrl
+ Enter
·
MS
Word keyboard shortcut to insert a page break
Ctrl
+ Shift + Enter
·
Microsoft
Word keyboard shortcut to insert a column break
Ctrl
+ Alt + - (on the numeric keypad)
·
Word
keyboard shortcut to insert an em dash (—)
Ctrl
+ - (on the numeric keypad)
·
Microsoft
Word keyboard shortcut to insert an en dash (–)
Ctrl
+ Hyphen (-)
·
Word
keyboard shortcut to insert an optional hyphen
Ctrl
+ Shift + Hyphen (-)
·
Microsoft
Word keyboard shortcut to insert a nonbreaking hyphen
Ctrl
+ Shift + Spacebar
·
Word
keyboard shortcut to insert a nonbreaking space
Ctrl
+ Alt + C
·
Microsoft
Word keyboard shortcut to insert a copyright symbol (©)
Ctrl
+ Alt + R
·
Word
keyboard shortcut to insert a registered trademark symbol (®)
Ctrl
+ Alt + T
·
Microsoft
Word keyboard shortcut to insert a trademark symbol (™)
Ctrl
+ Alt + .
·
Word
keyboard shortcut to insert an ellipsis (…)
The
character code, then press Alt + X
·
Microsoft
Word keyboard shortcut to insert the Unicode character for the specified
Unicode character code(hexadecimal). For example: to insert the pound currency
symbol (£), type 00A3 and then press Alt + X. Tip: To know
the Unicode character code for a certain character, select it and press Alt +
X.
Alt
+ the character code (on
the numeric keypad)
·
Word
keyboard shortcut to insert the ANSI character for the specified ANSI (decimal)
character code. For example: to insert the euro currency symbol, hold down Alt
and press 0128 on the numeric keypad.
13. Microsoft Word Keyboard Shortcuts to Work with Web Content
Ctrl
+ K
·
MS
Word keyboard shortcut to insert a hyperlink.
Alt
+ Left arrow key
·
Microsoft
Word keyboard shortcut to go one page back
Alt
+ Right arrow key
·
Word
keyboard shortcut to go one-page forward
F9
·
Microsoft
Word keyboard shortcut to refresh the page
14. Microsoft Word keyboard shortcuts to Move Around in A Table
Tab
key
·
Microsoft
Word keyboard shortcut to move to the next cell
Shift
+ Tab
·
Word
keyboard shortcut to move to the previous cell
Alt
+ Home
·
Microsoft
Word keyboard shortcut to move to the first cell in the row
Alt
+ End
·
Word
keyboard shortcut to move to the last cell in the row
Alt
+ Page up
·
Microsoft
Word keyboard shortcut to move to the first cell in the column
Alt
+ Page down
·
Word
keyboard shortcut to move to the last cell in the column
Up
arrow key
·
Microsoft
Word keyboard shortcut to move to the previous row
Down
arrow key
·
MS
Word keyboard shortcut to move to the next row
Alt
+ Shift + Up arrow key
·
Microsoft
Word keyboard shortcut to move one row up
Alt
+ Shift + Down arrow key
·
Word
keyboard shortcut to move one row down
15. Microsoft Word Keyboard Shortcuts to Select Table Content
Tab
key
·
Word
keyboard shortcut to select the content in the next cell
Shift
+ Tab
·
Microsoft
Word keyboard shortcut to select the content in the previous cell
Shift
+ Arrow keys
·
Word
keyboard shortcut to extend a selection to adjacent cells
Select
the top cell of the column, and then press the Shift + Down arrow key or select the bottom cell of the
column, and then press the Shift + UP arrow key
·
Microsoft
Word keyboard shortcut to select a column
Select
the first cell in the row, and then press Shift + Alt + End, or Select the last cell in
the row, and then press Shift + Alt + Home
·
Word
keyboard shortcut to select a row
Alt
+ 5 (on the numeric keypad), with Num Lock, switched off
·
Microsoft
Word keyboard shortcut to select the whole table
16. Microsoft Word keyboard shortcuts to Insert Paragraphs and Tab Characters in A Table
Enter
·
Microsoft
Word keyboard shortcut to insert a new paragraph in a cell
Ctrl
+ Tab
·
Word
keyboard shortcut to insert a tab character in a cell
17. Microsoft Word Keyboard Shortcuts to Review a Document
Ctrl
+ Alt + M
·
Word
keyboard shortcut to insert a comment
Ctrl
+ Shift + E
·
Microsoft
Word keyboard shortcut to turn change tracking on or off
Alt
+ Shift + C
·
Word
keyboard shortcut to close the Reviewing Pane
18. Microsoft Word Keyboard Shortcuts to Work with References, Citations, and Indexing
Alt
+ Shift + O
·
MS
Word keyboard shortcut to mark a table of contents entry
Alt
+ Shift + I
·
Microsoft
Word keyboard shortcut to mark a table of authorities’ entries (citation)
Alt
+ Shift + F12, Spacebar
·
Word
keyboard shortcut to choose citation options
Alt
+ Shift + X
·
Microsoft
Word keyboard shortcut to mark an index entry
Ctrl
+ Alt + F
·
Word
keyboard shortcut to insert a footnote
Ctrl
+ Alt + D
·
Microsoft
Word keyboard shortcut to insert an endnote
Alt
+ Shift + Right angle bracket (>)
·
Word
keyboard shortcut to go to the next footnote
Alt
+ Shift + Left angle bracket (<)
·
Microsoft
Word keyboard shortcut to go to the previous footnote
19. Microsoft Word keyboard shortcuts to Perform a Mail Merge
Alt
+ Shift + K
·
Microsoft
Word keyboard shortcut to preview the mail merge
Alt
+ Shift + N
·
Word
keyboard shortcut to merge a document
Alt
+ Shift + M
·
Microsoft
Word keyboard shortcut to print the merged document
Alt
+ Shift + E
·
Word
keyboard shortcut to edit a mail-merge data document
Alt
+ Shift + F
· Microsoft Word keyboard shortcut to insert a merge field
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20. Microsoft Word keyboard shortcuts to Work with Fields
Alt
+ Shift + D
·
Microsoft
Word keyboard shortcut to insert a DATE field
Ctrl
+ Alt + L
·
MS
Word keyboard shortcut to insert a LISTNUM field
Alt
+ Shift + P
·
Microsoft
Word keyboard shortcut to insert a PAGE field
Alt
+ Shift + T
·
Word
keyboard shortcut to insert a TIME field
Ctrl
+ F9
·
Microsoft
Word keyboard shortcut to insert an empty field
Ctrl
+ Shift + F7
·
Word
keyboard shortcut to update the linked information in a Microsoft Word source
document
F9
·
Microsoft
Word keyboard shortcut to update the selected fields
Ctrl
+ Shift + F9
·
Word
keyboard shortcut to unlink a field
Shift
+ F9
·
Microsoft
Word keyboard shortcut to switch between a selected field code and its result
Alt
+ F9
·
Word
keyboard shortcut to switch between all field codes and their results
Alt
+ Shift + F9
·
Microsoft
Word keyboard shortcut to run GOTOBUTTON or MACROBUTTON from a field displaying
field results
F11
·
Word
keyboard shortcut to go to the next field
Shift
+ F11
·
Microsoft
Word keyboard shortcut to go to the previous field
Ctrl
+ F11
·
Word
keyboard shortcut to lock a field
Ctrl
+ Shift + F11
·
Microsoft
Word keyboard shortcut to unlock a field
21. Microsoft Word keyboard shortcuts to Set the
Proofing Language
Alt
+ R then press U and L consecutively
·
Microsoft
Word keyboard shortcut to open the Language dialog box to set the proofing
language
Alt
+ R then press L
·
Word
keyboard shortcut to set default languages
22. Microsoft Word Keyboard Shortcuts to Insert International Characters
Ctrl
+ Grave accent (`) then write the letter
·
Word
keyboard shortcut to insert à, è, ì, ò, ù, À, È, Ì, Ò, Ù
Ctrl
+ Single quotation mark (') then write the letter
·
Microsoft
Word keyboard shortcut to insert á, é, í, ó, ú, ý, Á, É, Í, Ó, Ú, Ý
Ctrl
+ Shift + Caret (^) then write the letter
·
MS
Word keyboard shortcut to insert â, ê, î, ô, û, Â, Ê, Î, Ô, Û
Ctrl
+ Shift + Tilde (~) then write the letter
·
Microsoft
Word keyboard shortcut to insert ã, ñ, õ, Ã, Ñ, Õ
Ctrl
+ Shift + Colon (:) then write the letter
·
Word
keyboard shortcut to insert ä, ë, ï, ö, ü, ÿ, Ä, Ë, Ï, Ö, Ü, Ÿ
Ctrl
+ Shift + At sign (@) then write a or A
·
Microsoft
Word keyboard shortcut to insert å, Å
Ctrl
+ Shift + Ampersand (&) then write a or A
·
Word
keyboard shortcut to insert æ, Æ
Ctrl
+ Shift + Ampersand (&) then write o or O
·
Microsoft
Word keyboard shortcut to insert œ, Œ
Ctrl
+ Comma (,) then write c or C
·
Word
keyboard shortcut to insert ç, Ç
Ctrl
+ Single quotation mark (') then write d or D
·
Microsoft
Word keyboard shortcut to insert ð, Ð
Ctrl
+ Forward slash (/) then write o or O
·
Word
keyboard shortcut to insert ø, Ø
Ctrl
+ Alt + Shift + Question mark (?)
·
Microsoft
Word keyboard shortcut to insert ¿
Ctrl
+ Alt + Shift + Exclamation point (!)
·
Word
keyboard shortcut to insert ¡
Ctrl
+ Shift + Ampersand (&) then write s
·
Microsoft
Word keyboard shortcut to insert ß
23. Microsoft Word keyboard shortcuts to Use Input Method Editors for East Asian Languages
Alt
+ Tilde (~)
·
Microsoft
Word keyboard shortcut to change to the Japanese Input Method Editor (IME) for
a 101-key keyboard, if available
Right
Alt
·
MS
Word keyboard shortcut to change to the Korean Input Method Editor (IME) for a
101-key keyboard, if available
Ctrl
+ Spacebar
·
Microsoft
Word keyboard shortcut to change to the Chinese Input Method Editor (IME) for a
101-key keyboard, if available
24. Microsoft Word keyboard shortcuts to Switch the Document View
Alt
+ W then press F
·
Microsoft
Word keyboard shortcut to change to the Read Mode view mode (called Full-Screen
Reading view in Word 2007 and 2010)
Ctrl
+ Alt + P
·
Word
keyboard shortcut to change to the Print Layout view mode
Ctrl
+ Alt + O
·
Microsoft
Word keyboard shortcut to change to the Outline view mode
Ctrl
+ Alt + N
·
Word
keyboard shortcut to change to the Draft view mode
25. Microsoft Word Keyboard Shortcuts to Outline a Document
Alt
+ Shift + Left arrow key
·
Word
keyboard shortcut to promote a paragraph
Alt
+ Shift + Right arrow key
·
Microsoft
Word keyboard shortcut to demote a paragraph
Ctrl
+ Shift + N
·
Word
keyboard shortcut to demote the paragraph to the body text
Alt
+ Shift + Up arrow key
·
Microsoft
Word keyboard shortcut to move the selected paragraphs up
Alt
+ Shift + Down arrow key
·
Word
keyboard shortcut to move the selected paragraphs down
Alt
+ Shift + Plus sign
·
Microsoft
Word keyboard shortcut to expand the text under a heading
Alt
+ Shift + Minus sign
·
Word
keyboard shortcut to collapse the text under a heading
Alt
+ Shift + A
·
Microsoft
Word keyboard shortcut to expand or collapse all text or headings
Forward
slash (/) (on the numeric keypad)
·
MS
Word keyboard shortcut to hide or display the character formatting
Alt
+ Shift + L
·
Microsoft
Word keyboard shortcut to switch between showing the first line of body text
and showing all body text
Alt
+ Shift + 1
·
Word
keyboard shortcut to show all headings with the Heading 1 style
Alt
+ Shift + Heading level number
·
Microsoft
Word keyboard shortcut to show all headings with the specified heading level
Ctrl
+ Tab
·
Word
keyboard shortcut to insert a tab character
26. Microsoft Word Keyboard Shortcuts to Move Through the Document in Read Mode
Home
·
Word
keyboard shortcut to move to the beginning of the document
End
·
Microsoft
Word keyboard shortcut to move to the end of the document
Type
the page number, then press Enter
·
Word
keyboard shortcut to go to a specific page
Esc
·
Microsoft
Word keyboard shortcut to exit Read Mode
27. Microsoft Word keyboard shortcuts to Use Function Key Shortcuts
F1
·
Microsoft
Word keyboard shortcut to open the Word help task pane
Shift
+ F1
·
Word
keyboard shortcut to display or hide context-sensitive help or the Reveal
Formatting task pane
Ctrl
+ F1
·
Microsoft
Word keyboard shortcut to display or hide the ribbon
Alt
+ F1
·
Word
keyboard shortcut to move to the next field
Alt
+ Shift + F1
·
Microsoft
Word keyboard shortcut to move to the previous field
F2
·
Word
keyboard shortcut to move the selected text or graphic Use the arrow keys to
place the cursor where you want to move the text or graphic, and then press
Enter to move or press Esc to cancel
Shift
+ F2
·
Microsoft
Word keyboard shortcut to copy the selected text or graphic. Use the arrow keys
to place the cursor where you want to copy the text or graphic, and then press
Enter to copy or press Esc to cancel
Ctrl
+ F2
·
Word
keyboard shortcut to display the print preview area on the Print tab in the
Backstage view
Alt
+ Shift + F2
·
Microsoft
Word keyboard shortcut to save the document
Ctrl
+ Alt + F2
·
Word
keyboard shortcut to display the Open dialog
Shift
+ F3
·
Microsoft
Word keyboard shortcut to switch the selected text between upper case, lower
case, and title case
Ctrl
+ F3
·
Word
keyboard shortcut to cut the selected content to the Spike You can cut multiple
texts and graphics to the Spike, and paste them as a group to another location
Ctrl
+ Shift + F3
·
Microsoft
Word keyboard shortcut to paste the contents of the Spike
Alt
+ F3
·
MS
Word keyboard shortcut to create a new Building Block
F4
·
Microsoft
Word keyboard shortcut to repeat the last command or action, if possible
Shift
+ F4
·
Word
keyboard shortcut to repeat the last Find or Go To action
Ctrl
+ F4
·
Microsoft
Word keyboard shortcut to close the current document
Alt
+ F4
·
Word
keyboard shortcut to close Word
F5
·
Microsoft
Word keyboard shortcut to display the Go To dialog
Shift
+ F5
·
Word
keyboard shortcut to move the cursor to the last change
Ctrl
+ Shift + F5
·
Microsoft
Word keyboard shortcut to display the Bookmark dialog
Alt
+ F5
·
Word
keyboard shortcut to restore the document window size
F6
·
Microsoft
Word keyboard shortcut to switch between the document, task pane, status bar,
and ribbon. In a document that has been split, F6 includes the split panes when
switching between panes and the task pane.
Shift
+ F6
·
Word
keyboard shortcut to switch between the document, ribbon, status bar, and task
pane
Ctrl
+ F6
·
Microsoft
Word keyboard shortcut to switch to the next document window when more than one
document is open
Ctrl
+ Shift + F6
·
Word
keyboard shortcut to switch to the previous document window when more than one
document is open
Alt
+ F
·
Microsoft
Word keyboard shortcut to move from an open dialog box back to the document,
for dialog boxes that support this behavior
F7
·
Word
keyboard shortcut to display the Editor task pane to check spelling and grammar
in the document or the selected text
Shift
+ F7
·
Microsoft
Word keyboard shortcut to display the Thesaurus task pane
Ctrl
+ Shift + F7
·
Word
keyboard shortcut to update the linked information in a Word source document
Alt
+ F7
·
Microsoft
Word keyboard shortcut to find the next spelling or grammatical error
Alt
+ Shift + F7
·
Word
keyboard shortcut to display the Translator task pane (in Word 2013 and newer)
·
Microsoft
Word keyboard shortcut to display the Research task pane (In Word 2007 and
2010)
F8
·
MS
Word keyboard shortcut to extend the selection. For example: if a word is
selected, the selected size is extended to one sentence.
Shift
+ F8
·
Microsoft
Word keyboard shortcut to reduce the selection. For example, if a paragraph is
selected, the selected size is reduced to one sentence.
Ctrl
+ Shift + F8
·
Word
keyboard shortcut to turn to extend selection mode on and off. In the extend
selection mode, the arrow keys extend the selection.
Alt
+ F8
·
Microsoft
Word keyboard shortcut to display the Macro dialog to create, run, edit, or
delete a macro
F9
·
Word
keyboard shortcut to update the selected fields
Shift
+ F9
·
Microsoft
Word keyboard shortcut to switch between a field code and its result
Ctrl
+ F9
·
Word
keyboard shortcut to insert an empty field
Ctrl
+ Shift + F9
·
Microsoft
Word keyboard shortcut to unlink the current field
Alt
+ F9
·
Word
keyboard shortcut to switch between all field codes and their results
Alt
+ Shift + F9
·
Microsoft
Word keyboard shortcut to run GOTOBUTTON or MACROBUTTON from a field displaying
field results
F10
·
Word
keyboard shortcut to turn KeyTips on or off
Shift
+ F10
·
Microsoft
Word keyboard shortcut to display the shortcut menu for the selected item
Ctrl
+ F10
·
MS
Word keyboard shortcut to maximize or restore the document window size
Alt
+ F10
·
Word
keyboard shortcut to display the Selection task pane
Alt
+ Shift + F10
·
Word
keyboard shortcut to display the menu or message for available actions, for
example, for pasted text or an AutoCorrect change
F11
·
Word
keyboard shortcut to move to the next field
Shift
+ F11
·
Word
keyboard shortcut to move to the previous field
Ctrl
+ F11
·
Word
keyboard shortcut to lock the current field
Ctrl
+ Shift + F11
·
Word
keyboard shortcut to unlock the current field
Alt
+ F11
·
Word
keyboard shortcut to open the Microsoft Visual Basic for Applications editor,
in which you can create a macro using Visual Basic for Applications (VBA).
F12
·
Word
keyboard shortcut to display the Save As dialog
Shift
+ F12
·
Word
keyboard shortcut to save the document
Ctrl
+ F12
·
Word
keyboard shortcut to display the Open dialog
Ctrl
+ Shift + F12
·
Word
keyboard shortcut to display the Print tab in the Backstage view
Alt
+ Shift + F12
· Word keyboard shortcut to select the Table of Contents button in the Table of Contents container when the container is active
Conclusion
In this article, we walked you through the full list of Microsoft Word Keyboard Shortcuts and function keys that we think are worth knowing.
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